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Occupational Safety & Health

Managing Occupational Road Risk (MORR)

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1. Escalating fleet insurance premiums.

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5. Our bespoke courses can reduce all four of these issues.

More than a quarter of all road traffic incidents may involve somebody who is driving as part of their work at the time.

Health and safety law applies to work activities on the road in the same way as it does to all work activities and you need to manage the risks to drivers as part of your health and safety arrangements.

This page advises ways to do this:


Effective management of work-related road safety helps reduce risk, no matter

what size your organisation is. It could also result in, for example:

■ fewer injuries to drivers;

■ reduced risk of work-related ill health;

■ reduced stress and improved morale.


Health and safety law does not apply to people commuting (ie travelling between their home and their usual place of work), unless they are travelling from their home to somewhere which is not their usual place of work.



The Law


You must consult with your employees and, where applicable, their health and safety representatives, on health and safety issues, including:

■ risks arising from their work;

■ proposals to manage and/or control these risks;

■ the best ways of providing information and training.


You also have duties under road traffic law, eg the Road Traffic Act and the Road Vehicles (Construction and Use) Regulations, which are administered by the police and other agencies such as the Driver and Vehicle Standards Agency (DVSA).

If one of your employees is killed, for example while driving for work, and there is evidence that serious management failures resulted in a ‘gross breach of a relevant duty of care’, your company or organisation could be at risk of being prosecuted under the Corporate Manslaughter and Corporate Homicide Act 2007.



How to manage work-related road safety?


Organisations have a legal duty to put in place suitable arrangements to manage health and safety.


Plan – Describe how you manage health and safety in your organisation and plan to make it happen in practice.


■ Assess the risks from work-related road safety in your organisation.

■ Produce a health and safety policy covering, for example, organising journeys, driver training and vehicle maintenance.

■ Make sure there is top-level commitment to work-related road safety in your


■ Clearly set out everyone’s roles and responsibilities for work-related road safety.

Those responsible should have enough authority to exert influence and be able to communicate effectively to drivers and others.


Do – Prioritise and control your risks, consult your employees and provide training and information.


■ In larger organisations make sure departments with different responsibilities for work-related road safety co-operate with each other.

■ Make sure you have adequate systems to allow you to manage work-related road safety effectively.

For example, do you ensure your vehicles are regularly inspected and serviced according to manufacturers’ recommendations?

■ Make sure you involve your workers or their representatives in decisions. This is a good way of communicating with them about health and safety issues.

■ You must provide training and instruction where necessary. Check – Measure how you are doing.

■ Monitor performance to ensure your work-related road safety policy is effective and has been implemented.

■ Encourage your employees to report all work-related road incidents or near misses.


Act – Review your performance and learn from your experience.


■ Make sure you collect enough information to allow you to make informed decisions about the effectiveness of your existing policy and the need for changes, for example targeting those more exposed to risk.

■ Regularly revisit your health and safety policy to see if it needs updating.



Assessing risks on the road


As an employer or self-employed person, you are responsible for assessing the risks to health and safety in your business. Risk assessment for any work-related driving activity should follow the same principles as for any other work activity. You can delegate the task, but you will need to make sure it is carried out by someone who:

■ is competent to do so (has the right skills, knowledge and experience);

■ involves your workers in the process;

■ understands when specialist help may be needed.


Risk Assessment is about identifying and taking sensible measures to control the risks in your workplace, not about creating huge amounts of paperwork. You may already be taking steps to protect your employees, but your risk assessment will help you decide whether you should be doing more.


A hazard is something in your business that can cause harm. A risk is the chance, however large or small, that a hazard could cause harm.

Identify the hazards look for hazards that may result in harm when driving on public roads. Remember to ask your employees, or their representatives, what they think as they will have

first-hand experience of what happens in practice.

You need the views of those who drive extensively, but also get the views of those who only use the roads occasionally. The main areas to think about are the driver, the vehicle and the journey. See the ‘Work-related road safety checklist’ for some suggestions about what to consider.


Who might be harmed?

Decide who might be harmed and how. This will usually be the driver, but it might also include passengers, other road users and/or pedestrians. Also consider whether there are any groups who may be particularly at risk, such as those new to the job and those driving long distances and working long hours.


Evaluate the risks

Having identified the hazards, decide how likely it is that harm will occur. You are not expected to eliminate all risks, but you must make sure you know about the main risks and how to manage them responsibly. You need to do everything reasonably practicable to protect people from harm.


Record your findings

Record your significant findings – make it simple and focus on controls. If you have five or more employees, you are required by law to write it down. If you have fewer than five employees you don’t have to write anything down, but it is good practice to keep a record.


Regularly review your risk assessment

It makes sense to review your risk assessment on a regular basis. There is no set frequency for carrying out a review, but you need to ensure that the risks to those who drive, and others, are suitably controlled.

For this to be effective you need to know about any road incidents, your drivers and vehicle history.

Changing circumstances may also prompt a review, eg introducing new routes, new equipment or a change in vehicle specification. If anything significant changes, check your risk assessment and update it.


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